Reporting: Using the Filter Overview

StudentKeeper enables administrators to access the students' full online history. This visibility helps the staff proactively monitor online activity, enforce policy, and promote increased student safety.

The students' online activity is accessible via two locations: (1) the Filter Forensics dashboard within their profile [Students: Viewing a Student's Online History] and (2) the Filter Overview dashboard. This article provides the steps for accessing and using the Overview tab within the Filter Overview dashboard.

Table of Contents

• Using the Filter Overview
• Data Drill-down
• Tiles with Charts
• Tiles with Tables
• Exporting and/or Subscribing to the Dashboard

Prerequisites

• Access to Reporting, or
• Admin login credentials 

How to Access the Filter Overview

1.  Log into StudentKeeper. 

2.  In the left menu, select Reporting > Filter Overview.

3.  The Filter Overview will default to the Overview tab. This tab will load data for all the students in your organization. 

How to Use the Filter Overview

The steps to follow are for use of the Overview tab only. A future knowledge base article will provide guidance on use of the Live Data (Today), Log Tail, and Appliance Diagnostics tabs.

Viewing Data for a Specific Student(s)

1.  Click User.

2.  In the search field, type the student's email address or username. As you type, StudentKeeper will begin providing search results.

3.  Click on the appropriate search result.

4.  If you would like to filter data for multiple students, repeat steps 2 and 3. After you have selected the student(s) you will review, click Add filter.

5.  To filter by date and/or category, click on the options indicated in the image below and adjust the settings accordingly. 

6.  In the upper-right corner, click Apply. StudentKeeper will apply the filter(s) to the dashboard.

Drilling Down Into the Data

Dashboard Tiles with Numerical Values 

1.  Click on any numerical value or statistic.

2.  Select the desired option.

• • See these records: View the records in a list view. Use the column headers in the list to sort and/or filter the data. 
  • Break out by...
    • Category: View the records filtered by category. For example, if you clicked on the statistic within the 'Count - Blocked Sites' tile and selected 'Break out by > Category > Month,' you will see a bar chart displaying the number of times the user(s) was blocked from accessing a site per month. Scroll to the bottom of the screen to change the settings and/or visualization.
    • Time: View the records filtered by periods of time. For example, if you clicked on the statistic within the 'Count - Blocked Sites' tile and selected 'Break out by > Time,' you will see a line chart displaying the total number of times the user(s) was blocked from accessing a site per day. Scroll to the bottom of the screen to change the settings and/or visualization.

• • Filter by this value...
    • < : View all records with a value less than the value you selected. For example, if a student entered the search term "how to build bomb" 25 times, selecting the < filter will generate a list of all search terms the student entered fewer than 25 times. Scroll to the bottom of the screen to change the settings and/or visualization.
    • > : View all records with a value greater than the value you selected. For example, if a student entered the search term "how to build bomb" 25 times, selecting the > filter will generate a list of all search terms the student entered more than 25 times. Scroll to the bottom of the screen to change the settings and/or visualization.
    • = : View all records with a value equal to the value you selected. For example, if a student entered the search term "how to build bomb" 25 times, selecting the = filter will generate a list of any other search terms the student entered 25 times. Scroll to the bottom of the screen to change the settings and/or visualization.
    • ≠ : View all records with a value not equal to the value you selected. For example, if a student entered the search term "how to build bomb" 25 times, selecting the ≠ filter will generate a list of all search terms the student entered 26 times or more and 24 times or less. Scroll to the bottom of the screen to change the settings and/or visualization.

3.  Hover over the information icon for an explanation of the numerical value.

Dashboard Tiles with Charts

1.  Hover over a search term or a slice. StudentKeeper will highlight the term/slice with the accompanying stats; everything else will be faded out.

Dashboard Tiles with Tables

1.  Click on a category to view options for filtering data.

2.  Select the desired option.

• • = : View all records with a value equal to the value you selected. For example, if a student entered the search term "how to stop bully," selecting the = filter will generate a list of all times this search term was entered. Scroll to the bottom of the screen to change the settings and/or visualization.
  • ≠ : View all records with a value not equal to the value you selected. For example, if a student entered the search term "how to stop bully," selecting the ≠ filter will generate a list of all other search terms the student entered, excluding "how to stop bully."  Scroll to the bottom of the screen to change the settings and/or visualization.

How to Export and/or Subscribe to the Dashboard

1.  Click the sharing icon in the upper-right corner.

2.  Select the desired option.

• • Subscriptions: Select this option if you would like to receive an email of the dashboard at regularly scheduled intervals. In the pop-out panel, input your settings. When finished, click 'Done' in the bottom-right corner.
  • Export tab as PDF: Select this option if you would like to export the dashboard. The PDF will reflect any filters applied to the dashboard at the time of the export.

How to Download a Dashboard Tile

1.  Hover over the right-corner of the tile. An ellipsis (3 dots) will become visible. 

2.  Click Download results.

3.  After selecting the desired file type and format, click Download.