Aria AI

Access to Aria Teacher

• Meaning: Provides access to the Aria teacher chatbot icon.
• Default: Administrator, Safeguarding Lead, Teacher, Proctor

Access to Teacher Assistant for Attentiveness

• Meaning: Displays the Teacher Assistant option during class sessions
• Default: Administrator, Safeguarding Lead, Teacher, Proctor

View AI Attention Scores

• Meaning: Displays attention scores during class sessions and on student profiles
• Default: Administrator, Safeguarding Lead, Teacher, Proctor

Access AI Note Creator

• Meaning: Displays AI note taker icon wherever notes can be created, including beneath student thumbnails in class sessions.
• Default:Administrator, Safeguarding Lead, Teacher, Proctor

Aria Overview

• Meaning: Provides access to the Aria Overview under Reporting.

• Default: Administrator, Site Administrator, Safeguarding Lead

   

Safeguarding

General

Access Workflow Modal in Product

• Meaning: Grants access to the workflow modal in safeguard settings and elsewhere in the product.
• Default: Administrator, Site Administrator, Safeguarding Lead & Teacher

Manage Keyword Categories

• Meaning: Grants access to Keyword Management under System Settings > Safeguarding.
• Default: Administrator

Safeguard Trigger & Capture Settings

• Meaning: Ability to create and manage safeguard settings, including access to Workflow Builder.
• Default: Administrator, Safeguarding Lead

Note Settings

View Notes for Assigned Students

• Meaning: Provides access to “Notes” across classes, tiles, student profiles, and teacher/staff profiles as dictated by assignments.
• Default: Administrator, Site Administrator, Safeguarding Lead, Teacher, Proctor

View Note Manager Reporting

• Meaning: View Notes portal under Reporting.
• Default: Administrator, Site Administrator, Safeguarding Lead

View Only Authored Notes

• Meaning: Restricts visibility to only notes created by the user, even on profiles they are rostered to.
• Default: Proctor

View All Notes for Assigned School(s)

• Meaning: Grants visibility of notes for all students at assigned schools (via rostering or manual association).
• Default: Administrator, Site Administrator, Safeguarding Lead

Create Notes

• Meaning: Ability to create note for students rostered via enrollments.
• Default:  Administrator, Site Administrator, Staff, Safeguarding Lead, Teacher, Proctor

Comment on Notes

• Meaning: Enables adding comments to notes within the UI.
• Default: Administrator, Site Administrator, Staff, Safeguarding Lead, Teacher, Proctor

Edit Saved Note

• Meaning: Allows editing of saved notes by their owner. Others may still comment.
• Default: Administrator, Site Administrator, Safeguarding Lead

View Note Audit

• Meaning: Grants access to the “Audit” option for notes.
• Default: Administrator, Site Administrator, Safeguarding Lead

View Note Change History

• Meaning: Grants ability to view the change history of notes
• Default: Administrator, Site Administrator, Safeguarding Lead, Teacher

Send Notes to Export Integrations

• Meaning: Allows sending notes to export integrations (e.g., CPOMS). Adds the “Send” option in notes.
• Default: Administrator, Safeguarding Lead

Captures

View Captures for Assigned Students

• Meaning: Grants visibility of captures via menu, class tiles, student/staff profiles, and captures buttons.
• Default: Administrator, Safeguarding Lead, Teacher

Access to Capture Manager Reporting

• Meaning: Displays “Captures” within Reporting.
• Default: Administrator, Safeguarding Lead

Access to Send Captures via Email Modal

• Meaning: Enables “Send” icon on captures and use of email modal to send.
• Visibility: Configurable for all custom and system roles except Teacher & Guardian
• Default: Ativion Admin, Administrator, Safeguarding Lead, Teacher

Send Captures to Export Integrations

• Meaning: Allows sending captures to export integrations. Adds the “Send” option in captures.
• Default: Administrator, Safeguarding Lead

Assign Captures

• Meaning: Grants ability to assign captures to staff at assigned schools.
• Default: Administrator, Safeguarding Lead, Teacher

Discard Captures

• Meaning: Grants ability to discard captures. Displays “Discarded” in menu.
• Default: Administrator, Safeguarding Lead, Teacher

Reporting

Access Reporting

• Meaning: Grants access to the primary Reports menu item.
• Default: Administrator, Site Administrator, Safeguarding Lead

Safeguarding Overview 

• Meaning: Provides access to the Safeguarding report.
• Default: Administrator, Site Administrator, Safeguarding Lead

Data Explorer Access

• Meaning: Grants access to Data Explorer in the menu and associated pages.
• Default: Administrator, Site Administrator

Overview 

• Meaning: Provides access to Overview reporting
• Default: Administrator, Site Administrator

Filter Overview 

• Meaning: Provides access to the Filter Overview report.
• Default: Administrator, Site Administrator

Live Viewer Access 

• Meaning: Grants access to the Live Viewer tool.

• Default:  Administrator, Site Administrator

   

Profiles

View Student Profiles per Enrollments

• Meaning: Allows users to see student profiles based on enrollment and data access.
• Default: Administrator, Site Administrator, Safeguarding Lead, Teacher

View Student Notes

• Meaning: Displays the Student Notes tab on profiles.
• Default: Administrator, Site Administrator, Safeguarding Lead, Teacher

View Student Captures 

• Meaning: Displays the Student Capture tab on profiles.
• Default: Administrator, Site Administrator, Safeguarding Lead, Teacher

View Student Login Details

• Meaning: Displays the Login Details tab on student profiles.
• Default: Administrator, Site Administrator

View Student Classes

• Meaning: Displays the Classes tab showing which classes the student is enrolled in
• Default: Administrator, Site Administrator, Safeguarding Lead, Teacher

View Student Session History 

• Meaning: Provides access to student session history.
• Default:  Administrator, Site Administrator, Safeguarding Lead, Teacher

Access to Student Filter Forensics Tab

• Meaning: Grants access to the Filter Forensics tab for student profiles.
• Default: Administrator, Site Administrator

View Teacher/Staff Profiles at Assigned Schools

• Meaning: Allows access to teacher/staff profiles within assigned schools.
• Default: Administrator, Site Administrator

View Teacher/Staff Classes

• Meaning: Displays the Classes tab showing which classes teacher/staff are assigned to.
• Default: Administrator, Site Administrator, Safeguarding Lead

View Teacher/Staff Notes

• Meaning: Displays the Notes tab with notes added by the teacher.
• Default: Administrator, Site Administrator, Safeguarding Lead

View Teacher/Staff Captures 

• Meaning: Provides access to captures assigned to staff or generated by their students.
• Default: Administrator, Site Administrator, Safeguarding Lead

Access to Teacher/Staff Filter Forensics Tab 

• Meaning: Grants access to Filter Forensics tab for teacher/staff profiles.
• Default: Administrator, Site Administrator

Access to Home Page

• Meaning: Grants access to the Home menu item and its related page.

• Default: Ativion Admin, Administrator

   

Classroom Management

Classes and Groups

Create Parent Group

• Meaning: Allows grouping together of synced or custom groups into a Parent group to create single session.
• Default Access: Administrator, Site Administrator, Safeguarding Lead, Teacher

Edit All Custom Groups at Assigned Schools

• Meaning: Grants edit rights on all custom groups across assigned schools. Without it, editing is limited to owned or co-taught groups.
• Default Access: Administrator, Site Administrator, Safeguarding Lead, Teacher

View all Synced Classes at Assigned Schools

• Meaning: Allows viewing all synced classes at assigned schools. Without it, users only see their own synced classes.
• Default: Administrator, Site Administrator

Create Custom Group

• Meaning: Grants ability to create and edit custom groups where the user is owner/teacher.
• Default Access: Administrator, Site Administrator, Safeguarding Lead, Teacher, Staff

View All Students at Assigned Schools

• Meaning: Enables viewing and adding any student at assigned schools. Without it, users only see students in their own classes/groups.
• Default: Administrator, Site Administrator, Safeguarding Lead

Edit Synced Classes

• Meaning: Allows user to open synced classes and edit them. Without it, classes open in read-only mode.
• Default: Administrator, Safeguarding Lead, Teacher

Add Staff Member to Group

• Meaning: Enables adding staff to synced or custom groups as co-teachers.
• Default: Administrator, Site Administrator, Safeguarding Lead, Teacher

View All Custom Groups at Assigned Schools

• Meaning: Allows viewing all custom groups at assigned schools. Without it, users see only groups they own or belong to.
• Default: Administrator, Site Administrator

Classroom Tools

Close Student Open Tabs

• Meaning: Enables closing individual tabs or all tabs from Quick View or Single Device View.
• Default: Administrator, Site Administrator, Staff, Teacher, Proctor

Start a Class Session

• Meaning: Displays “Start Session” button on class tiles and student profiles.
• Default: Administrator, Site Administrator, Teacher, Proctor

Create Block Lists 

• Meaning: Grants ability to create block lists and apply them in active sessions or session controls.
• Default: Administrator, Teacher

Create Allow Lists 

• Meaning: Grants ability to create allow lists and apply them in active sessions or session controls.
• Default:Administrator, Teacher

Create Session Controls 

• Meaning: Enables applying, creating and editing session controls and brings the Session control main menu item into view.
• Default: Administrator, Teacher

Create Session Capture from Keyword 

• Meaning: Allows creating keyword-based session captures in session controls.
• Default: Administrator, Teacher

View Student Open Tabs

• Meaning: Allows viewing of student open tabs via Quick View and Single Device View during class sessions.
• Default: Administrator, Site Administrator, Teacher, Proctor

Enable/Disable Internet

• Meaning: Grants ability to toggle internet access during class sessions.
• Default: Administrator, Teacher

Send Student Message

• Meaning: Provides option to send messages during class sessions and in session controls.
• Default: Administrator, Site Administrator, Teacher, Proctor

Launch Website

• Meaning: Allows launching a website in active sessions or via session controls.
• Default: Administrator, Teacher

End a Class Session

• Meaning: Displays “End Class” button to end sessions and clear policies.
• Default: Administrator, Teacher

Logout Student from Session

• Meaning: Displays option to log out students from an active class session.
• Default: Ativion Admin, Administrator, Teacher

Lock/Unlock Screen

• Meaning: Provides option to lock/unlock student screens in sessions and session controls.
• Visibility: Configurable for all custom and system roles except Teacher & Guardian

• Default: Ativion Admin, Administrator, Site Administrator, Teacher, Proctor

   

System Settings

General Settings

View System Audit Logs

• Meaning: Allows access to the Audit Log report menu item and enables viewing of audit logs.
• Default: Administrator

Users & Roles

Associate Users to Schools

• Meaning: Enables associating users with schools under Settings > User Role Management > Users. Without it, manual association is hidden.
• Default: Ativion Administrator, Agency, Administrator & Site Administrator

Manage Guardians 

• Meaning: Displays and allows management of Guardian role. Requires IntelliKeeper.
• Default: Administrator & Site Administrator

Edit Users

• Meaning: Grants ability to edit and delete user accounts. Without it, user details cannot be edited or deleted.
• Default: Administrator & Site Administrator

Manage Students

• Meaning: Displays and allows management of Student role users. Without it, Student users are hidden.
• Default: Administrator & Site Administrator

Promote Users

• Meaning: Enables user promotion (and disablement once implemented). Without it, promotion is blocked and promotion area is not shown in User Management.
• Default: Administrator & Site Administrator

Create New User

• Meaning: Shows the “Create User” option under Settings > User Role Management > User. Without it, the button is hidden.
• Default: Administrator & Site Administrator

Automap User to Product Roles

• Meaning: Allows toggling of Automapping in Settings > User Role Management > Roles & Permissions>System Role. Without it, the toggles are hidden.
• Default: Administrator & Site Administrator

Access to Create Role

• Meaning: Allows access to the “Create Role” button to define new custom roles.
• Default: Administrator & Site Administrator

Can Apply System Settings at Assigned Schools Only

• Meaning: Restricts admin permissions to data for schools unless the user is explicitly assigned to (via sync or manual association).
• Default: Site Admin

Impersonation

Impersonate Product Users

• Meaning: Enables impersonating product users for troubleshooting. Should cause Orange impersonate button to appear.
• Default: Administrator

Impersonate AI Users (Needs Aria License)

• Meaning: Grants ability to impersonate users in AI consoles.
• Default: Administrator

Classroom Management

Set Organization Refresh Rate

• Meaning: Grants ability to configure and manage the refresh rate on the refresh rate page under System Settings>Classroom Management.
• Default: Administrator

Create Time Blocks

• Meaning: Ability to create, manage, and access the Time Blocks page under System Settings>Classroom Management.
• Default: Administrator

Data Integrations

Manage Data Integrations

• Meaning: Grants access to onboarding and active integration pages under Data Integrations.
• Default: Administrator

Manage Export Data Connections

• Meaning: Enables setup of third-party integrations (currently CPOMS). Adds the page to the menu.
• Default:  Administrator, Site Administrator

Automations & Notifications

Manage Automations

• Meaning: Shows “Automations” under System settings. Users can view automations for their assigned schools.
• Default: Administrator, Site Administrator

Manage Notification Templates

• Meaning: Allows access to create and manage notification templates via menu item.
• Default: Administrator, Site Administrator

Manage SMTP Settings

• Meaning: Grants ability to configure and manage SMTP settings.
• Default: Administrator, Site Administrator

View Notification Logs

• Meaning: Grants access to notification logs.

• Default: Administrator, Site Administrator

   

Web Filtering

Administration

General Web Filter Administration

• Meaning: Gives access to Global Settings, Dynamic Safe-Listing, IP Filter Rules Management, Client URL Exceptions, Block Page Customization, and Appliance Link items under Web Filter menu.
• Default: Administration

Manage Local URL Classifications

• Meaning: Grants access to Local URL Classification item under Web Filter menu.
• Default: Administrator

Policies

Verify Policy

• Meaning: Grants access Policies and Verify Policies items under Web Filter menu.
• Default: Administrator

Create Policy

• Meaning: Grants access read, edit, and or delete policies.
• Default: Administrator

Manage Policy Access

All Policies – Read/ Edit/ Delete Toggles

• Meaning: Grants access read, edit, and or delete policies.
• Default: All Toggled On for Administrator