Aria AI

Access to Aria Teacher

• Meaning: Provides access to the Aria teacher chatbot icon.
• Default: Administrator, Safeguarding Lead, Teacher, Proctor

Access to Teacher Assistant for Attentiveness

• Meaning: Displays the Teacher Assistant option during class sessions
• Default: Administrator, Safeguarding Lead, Teacher, Proctor

View AI Attention Scores

• Meaning: Displays attention scores during class sessions and on student profiles
• Default: Administrator, Safeguarding Lead, Teacher, Proctor

Access AI Note Creator

• Meaning: Displays AI note taker icon wherever notes can be created, including beneath student thumbnails in class sessions.
• Default:Administrator, Safeguarding Lead, Teacher, Proctor

Aria Overview

• Meaning: Provides access to the Aria Overview under Reporting.

• Default: Administrator, Site Administrator, Safeguarding Lead

   

Safeguarding

General

Access Workflow Modal in Product

• Meaning: Grants access to the workflow modal in safeguard settings and elsewhere in the product.
• Default: Administrator, Site Administrator, Safeguarding Lead & Teacher

Manage Keyword Categories

• Meaning: Grants access to Keyword Management under System Settings > Safeguarding.
• Default: Administrator

Safeguard Trigger & Capture Settings

• Meaning: Ability to create and manage safeguard settings, including access to Workflow Builder.
• Default: Administrator, Safeguarding Lead

Note Settings

View Notes for Assigned Students

• Meaning: Provides access to “Notes” across classes, tiles, student profiles, and teacher/staff profiles as dictated by assignments.
• Default: Administrator, Site Administrator, Safeguarding Lead, Teacher, Proctor

View Note Manager Reporting

• Meaning: View Notes portal under Reporting.
• Default: Administrator, Site Administrator, Safeguarding Lead

View Only Authored Notes

• Meaning: Restricts visibility to only notes created by the user, even on profiles they are rostered to.
• Default: Proctor

View All Notes for Assigned School(s)

• Meaning: Grants visibility of notes for all students at assigned schools (via rostering or manual association).
• Default: Administrator, Site Administrator, Safeguarding Lead

Create Notes

• Meaning: Ability to create note for students rostered via enrollments.
• Default:  Administrator, Site Administrator, Staff, Safeguarding Lead, Teacher, Proctor

Comment on Notes

• Meaning: Enables adding comments to notes within the UI.
• Default: Administrator, Site Administrator, Staff, Safeguarding Lead, Teacher, Proctor

Edit Saved Note

• Meaning: Allows editing of saved notes by their owner. Others may still comment.
• Default: Administrator, Site Administrator, Safeguarding Lead

View Note Audit

• Meaning: Grants access to the “Audit” option for notes.
• Default: Administrator, Site Administrator, Safeguarding Lead

View Note Change History

• Meaning: Grants ability to view the change history of notes
• Default: Administrator, Site Administrator, Safeguarding Lead, Teacher

Send Notes to Export Integrations

• Meaning: Allows sending notes to export integrations (e.g., CPOMS). Adds the “Send” option in notes.
• Default: Administrator, Safeguarding Lead

Captures

View Captures for Assigned Students

• Meaning: Grants visibility of captures via menu, class tiles, student/staff profiles, and captures buttons.
• Default: Administrator, Safeguarding Lead, Teacher

Access to Capture Manager Reporting

• Meaning: Displays “Captures” within Reporting.
• Default: Administrator, Safeguarding Lead

Access to Send Captures via Email Modal

• Meaning: Enables “Send” icon on captures and use of email modal to send.
• Visibility: Configurable for all custom and system roles except Teacher & Guardian
• Default: Ativion Admin, Administrator, Safeguarding Lead, Teacher

Send Captures to Export Integrations

• Meaning: Allows sending captures to export integrations. Adds the “Send” option in captures.
• Default: Administrator, Safeguarding Lead

Assign Captures

• Meaning: Grants ability to assign captures to staff at assigned schools.
• Default: Administrator, Safeguarding Lead, Teacher

Discard Captures

• Meaning: Grants ability to discard captures. Displays “Discarded” in menu.
• Default: Administrator, Safeguarding Lead, Teacher

Reporting

Access Reporting

• Meaning: Grants access to the primary Reports menu item.
• Default: Administrator, Site Administrator, Safeguarding Lead

Safeguarding Overview 

• Meaning: Provides access to the Safeguarding report.
• Default: Administrator, Site Administrator, Safeguarding Lead

Data Explorer Access

• Meaning: Grants access to Data Explorer in the menu and associated pages.
• Default: Administrator, Site Administrator

Overview 

• Meaning: Provides access to Overview reporting
• Default: Administrator, Site Administrator

Filter Overview 

• Meaning: Provides access to the Filter Overview report.
• Default: Administrator, Site Administrator

Live Viewer Access 

• Meaning: Grants access to the Live Viewer tool.

• Default:  Administrator, Site Administrator

   

Profiles

View Student Profiles per Enrollments

• Meaning: Allows users to see student profiles based on enrollment and data access.
• Default: Administrator, Site Administrator, Safeguarding Lead, Teacher

View Student Notes

• Meaning: Displays the Student Notes tab on profiles.
• Default: Administrator, Site Administrator, Safeguarding Lead, Teacher

View Student Captures 

• Meaning: Displays the Student Capture tab on profiles.
• Default: Administrator, Site Administrator, Safeguarding Lead, Teacher

View Student Login Details

• Meaning: Displays the Login Details tab on student profiles.
• Default: Administrator, Site Administrator

View Student Classes

• Meaning: Displays the Classes tab showing which classes the student is enrolled in
• Default: Administrator, Site Administrator, Safeguarding Lead, Teacher

View Student Session History 

• Meaning: Provides access to student session history.
• Default:  Administrator, Site Administrator, Safeguarding Lead, Teacher

Access to Student Filter Forensics Tab

• Meaning: Grants access to the Filter Forensics tab for student profiles.
• Default: Administrator, Site Administrator

View Teacher/Staff Profiles at Assigned Schools

• Meaning: Allows access to teacher/staff profiles within assigned schools.
• Default: Administrator, Site Administrator

View Teacher/Staff Classes

• Meaning: Displays the Classes tab showing which classes teacher/staff are assigned to.
• Default: Administrator, Site Administrator, Safeguarding Lead

View Teacher/Staff Notes

• Meaning: Displays the Notes tab with notes added by the teacher.
• Default: Administrator, Site Administrator, Safeguarding Lead

View Teacher/Staff Captures 

• Meaning: Provides access to captures assigned to staff or generated by their students.
• Default: Administrator, Site Administrator, Safeguarding Lead

Access to Teacher/Staff Filter Forensics Tab 

• Meaning: Grants access to Filter Forensics tab for teacher/staff profiles.
• Default: Administrator, Site Administrator

Access to Home Page

• Meaning: Grants access to the Home menu item and its related page.

• Default: Ativion Admin, Administrator

   

Classroom Management

Classes and Groups

Create Parent Group

• Meaning: Allows grouping together of synced or custom groups into a Parent group to create single session.
• Default Access: Administrator, Site Administrator, Safeguarding Lead, Teacher

Edit All Custom Groups at Assigned Schools

• Meaning: Grants edit rights on all custom groups across assigned schools. Without it, editing is limited to owned or co-taught groups.
• Default Access: Administrator, Site Administrator, Safeguarding Lead, Teacher

View all Synced Classes at Assigned Schools

• Meaning: Allows viewing all synced classes at assigned schools. Without it, users only see their own synced classes.
• Default: Administrator, Site Administrator

Create Custom Group

• Meaning: Grants ability to create and edit custom groups where the user is owner/teacher.
• Default Access: Administrator, Site Administrator, Safeguarding Lead, Teacher, Staff

View All Students at Assigned Schools

• Meaning: Enables viewing and adding any student at assigned schools. Without it, users only see students in their own classes/groups.
• Default: Administrator, Site Administrator, Safeguarding Lead

Edit Synced Classes

• Meaning: Allows user to open synced classes and edit them. Without it, classes open in read-only mode.
• Default: Administrator, Safeguarding Lead, Teacher

Add Staff Member to Group

• Meaning: Enables adding staff to synced or custom groups as co-teachers.
• Default: Administrator, Site Administrator, Safeguarding Lead, Teacher

View All Custom Groups at Assigned Schools

• Meaning: Allows viewing all custom groups at assigned schools. Without it, users see only groups they own or belong to.
• Default: Administrator, Site Administrator

Classroom Tools

Close Student Open Tabs

• Meaning: Enables closing individual tabs or all tabs from Quick View or Single Device View.
• Default: Administrator, Site Administrator, Staff, Teacher, Proctor

Start a Class Session

• Meaning: Displays “Start Session” button on class tiles and student profiles.
• Default: Administrator, Site Administrator, Teacher, Proctor

Create Block Lists 

• Meaning: Grants ability to create block lists and apply them in active sessions or session controls.
• Default: Administrator, Teacher

Create Allow Lists 

• Meaning: Grants ability to create allow lists and apply them in active sessions or session controls.
• Default:Administrator, Teacher

Create Session Controls 

• Meaning: Enables applying, creating and editing session controls and brings the Session control main menu item into view.
• Default: Administrator, Teacher

Create Session Capture from Keyword 

• Meaning: Allows creating keyword-based session captures in session controls.
• Default: Administrator, Teacher

View Student Open Tabs

• Meaning: Allows viewing of student open tabs via Quick View and Single Device View during class sessions.
• Default: Administrator, Site Administrator, Teacher, Proctor

Enable/Disable Internet

• Meaning: Grants ability to toggle internet access during class sessions.
• Default: Administrator, Teacher

Send Student Message

• Meaning: Provides option to send messages during class sessions and in session controls.
• Default: Administrator, Site Administrator, Teacher, Proctor

Launch Website

• Meaning: Allows launching a website in active sessions or via session controls.
• Default: Administrator, Teacher

End a Class Session

• Meaning: Displays “End Class” button to end sessions and clear policies.
• Default: Administrator, Teacher

Logout Student from Session

• Meaning: Displays option to log out students from an active class session.
• Default: Ativion Admin, Administrator, Teacher

Lock/Unlock Screen

• Meaning: Provides option to lock/unlock student screens in sessions and session controls.
• Visibility: Configurable for all custom and system roles except Teacher & Guardian

• Default: Ativion Admin, Administrator, Site Administrator, Teacher, Proctor

   

System Settings

General Settings

View System Audit Logs

• Meaning: Allows access to the Audit Log report menu item and enables viewing of audit logs.
• Default: Administrator

Users & Roles

Associate Users to Schools

• Meaning: Enables associating users with schools under Settings > User Role Management > Users. Without it, manual association is hidden.
• Default: Ativion Administrator, Agency, Administrator & Site Administrator

Manage Guardians 

• Meaning: Displays and allows management of Guardian role. Requires IntelliKeeper.
• Default: Administrator & Site Administrator

Edit Users

• Meaning: Grants ability to edit and delete user accounts. Without it, user details cannot be edited or deleted.
• Default: Administrator & Site Administrator

Manage Students

• Meaning: Displays and allows management of Student role users. Without it, Student users are hidden.
• Default: Administrator & Site Administrator

Promote Users

• Meaning: Enables user promotion (and disablement once implemented). Without it, promotion is blocked and promotion area is not shown in User Management.
• Default: Administrator & Site Administrator

Create New User

• Meaning: Shows the “Create User” option under Settings > User Role Management > User. Without it, the button is hidden.
• Default: Administrator & Site Administrator

Automap User to Product Roles

• Meaning: Allows toggling of Automapping in Settings > User Role Management > Roles & Permissions>System Role. Without it, the toggles are hidden.
• Default: Administrator & Site Administrator

Access to Create Role

• Meaning: Allows access to the “Create Role” button to define new custom roles.
• Default: Administrator & Site Administrator
• While Administrators can assign a built-in role to a user, or create a custom role, it is recommended to use the System Roles whenever possible to ensure product updates and the latest improvements apply as expected.

Can Apply System Settings at Assigned Schools Only

• Meaning: Restricts admin permissions to data for schools unless the user is explicitly assigned to (via sync or manual association).
• Default: Site Admin

Impersonation

Impersonate Product Users

• Meaning: Enables impersonating product users for troubleshooting. Should cause Orange impersonate button to appear.
• Default: Administrator

Impersonate AI Users (Needs Aria License)

• Meaning: Grants ability to impersonate users in AI consoles.
• Default: Administrator

Classroom Management

Set Organization Refresh Rate

• Meaning: Grants ability to configure and manage the refresh rate on the refresh rate page under System Settings>Classroom Management.
• Default: Administrator

Create Time Blocks

• Meaning: Ability to create, manage, and access the Time Blocks page under System Settings>Classroom Management.
• Default: Administrator

Data Integrations

Manage Data Integrations

• Meaning: Grants access to onboarding and active integration pages under Data Integrations.
• Default: Administrator

Manage Export Data Connections

• Meaning: Enables setup of third-party integrations (currently CPOMS). Adds the page to the menu.
• Default:  Administrator, Site Administrator

Automations & Notifications

Manage Automations

• Meaning: Shows “Automations” under System settings. Users can view automations for their assigned schools.
• Default: Administrator, Site Administrator

Manage Notification Templates

• Meaning: Allows access to create and manage notification templates via menu item.
• Default: Administrator, Site Administrator

Manage SMTP Settings

• Meaning: Grants ability to configure and manage SMTP settings.
• Default: Administrator, Site Administrator

View Notification Logs

• Meaning: Grants access to notification logs.

• Default: Administrator, Site Administrator

   

Web Filtering

Administration

General Web Filter Administration

• Meaning: Gives access to Global Settings, Dynamic Safe-Listing, IP Filter Rules Management, Client URL Exceptions, Block Page Customization, and Appliance Link items under Web Filter menu.
• Default: Administration

Manage Local URL Classifications

• Meaning: Grants access to Local URL Classification item under Web Filter menu.
• Default: Administrator

Policies

Verify Policy

• Meaning: Grants access Policies and Verify Policies items under Web Filter menu.
• Default: Administrator

Create Policy

• Meaning: Grants access read, edit, and or delete policies.
• Default: Administrator

Manage Policy Access

All Policies – Read/ Edit/ Delete Toggles

• Meaning: Grants access read, edit, and or delete policies.
• Default: All Toggled On for Administrator